Farmers Market Rules

Farmers Market Rules

  1. Vendors shall not be permitted to bring any pets except certified service animals.
  2. The mission of the farmers market will be to improve local food security, teach entrepreneurship skills, and support local farmers and businesses, while enriching the cultural heritage of the community.
  3. The Market Manager is responsible for the orderly and efficient conduct of the market and for implementing and enforcing the Rule and Regulations. The Market Manager will represent the market and its governing body during market days and in community activities. The Market Manager will assist the market’s governing body with developing and implementing a market budget, establishing market policy, vendor recruitment, collecting fees, establishing the operational schedule, and advertising and promotion of the market.
  4. The market will be located at Village Green. The market will operate every Saturday May 18 – November 9:00 AM to 1:00 AM.
  5. Vendors may arrive as early as 8:00 to begin setup and must stay through the end of the market day to provide a full market to shoppers arriving throughout market hours.
  6. Vendors may leave early only under extenuating circumstances and with the permission of the Market Manager.
  7. Vendors must notify the Market Manager no later than Twenty-four hours before market time if they will be absent for that market day. •
  8. No selling is permitted before the official opening time, as announced by the Market Manager.
  9. The use of the market is restricted to those who are bona-fide growers approved by the Market.
  10. All agricultural products may be sold at the market, including but not limited to locally grown fruits and vegetables, dairy products, meats, flowers, plants, honey products, maple products, NYS wines sold by a farm winery, eggs, herbs, and related products.
  11. Bakers who have baked the products themselves and who possess the proper licensing from either the NYS Dept. of Agriculture and Markets or their County Dept. of Health.
  12. Prepared food vendors with a current mobile food service license.
  13. Products not specifically identified must be pre-approved by the market management.
  14. All applicable food safety regulations, both state and local, must always be adhered to.
  15. All applicable licenses and permits for products sold must be obtained and kept current. Copies of applicable permits and licenses will be kept on file with the market management.
    To ensure compliance with market rules, the Governing Body reserves the right to direct the Market Manager or point a committee to inspect any vendor’s farm or establishment with advance notice. Inspections will be made only with the farmer/owner or their representative present unless written permission is given. Vendors must provide any help necessary to thoroughly document products and conditions recorded at the inspection. The vendor will be notified in writing of the results of the inspection within seven days of the inspection.
  16. All new vendors will be subject to a ninety (90) day at-will probationary period commencing on the first day of selling in the market.
  17. All stall spaces must be swept clean and any refuse removed at the end of each market day.
  18. All vendors must have a sign clearly showing their name, location and products
  19. Each vendor will be responsible for all equipment and supplies for the setup of a booth. Displays should be constructed in such a way that they do not block customer walkways nor pose any other hazard to customers.
  20. Vendors who provide samples and/or products that will result in waste material, such as cups, rinds and corn cobs must provide containers for waste disposal.
  21. Vendors are required to keep their market space neat and clear of obstacles, litter, and debris.
  22. All produce displayed for sale must be at least 12 inches off the ground except for heavy or large items such as pumpkins.
  23. Sellers must post prices.
  24. No smoking, alcoholic beverages, or firearms are permitted at the market. Exception is wine tasting.
  25. No hawking, proselytizing or amplified music permitted at the Market.
  26. All products offered for sale must be of good quality and condition. The Market Manager reserves the right to direct any inferior goods be removed from display. Failure to remove products deemed inferior will be reported to the market’s governing body and may result in loss of market privileges.
  27. Each vendor in the market must be directly involved with or knowledgeable about the production of the produce or products being sold at the market.
  28. All vendors must provide proof of general liability coverage in the amount of $1 million dollars and name the market, the property owner, and the market sponsor as additional insured. A current certificate must remain on file with the market.
  29. Vendors are responsible for the actions of their representatives, employees, or agents.
  30. Spaces will be assigned by the Market Manager.
  31. Spaces must be occupied at least 30 minutes prior to opening of the market day.
  32. No subletting of a space is permitted, and rents are not reimbursable, either in whole or in part.
  33. To ensure the safety of market patrons, any vendor arriving after market opening may be prohibited from setting up
  34. All complaints must be addressed in writing to the Market Manager.
  35. Complaints against another vendor, must be accompanied by a $50 “good faith” check. The Market Manager will then investigate and/or farm inspection against the accused vendor. If the complaint is found to be valid, the $50 “good faith” check will be returned. If the complaint is found to be unfounded, the check will be forfeited and deposited in the market’s general funds with a letter of explanation sent to the complainant.
  36. All other complaints will be reviewed by the Market Manager to resolve the issue. If the manager. is unable to resolve the complaint, then a written follow up may be made to the market’s governing body. The governing body will address the complaint at the next regularly scheduled meeting. If the complaints of an immediate nature, the Market Manager may ask for a special convening of the market’s governing body to address the complaint. The decisions of the governing body are final.
  37. The submission of application for admission to the market serves as the vendor’s agreement to abide by the rules of the market, as established by the market’s governing body and enforced by the Market Manager. Violations of the rules of the market may be grounds for warnings, dismissal from the market, or both. A) The first violation of the rules will result in a verbal warning by the Market Manager. Documentation of the warning will be kept on file by the Market Manager. B) The second violation of the rules will result in a written warning, given by the Market Manager. A copy of the letter will be kept on file by the Market Manager, along with any documentation of the violation. C)The third violation of the rules will result in dismissal from the market. D) The Markets governing body may adjust the penalties for violations at their discretion )
  38. At the discretion of the Market Manager, when a violation occurs that jeopardizes the health of a customer, another vendor, market management, or the overall health of the market, the manager may convene the market’s governing body to request a suspension of the compliance procedure and call for immediate dismissal from the market.
  39. If after receiving a warning or suspension, a vendor disagrees with the Market Manager over the infraction, the vendor may make written application to the market governing body to be heard on the issue. Both the vendor and the Market Manager will appear before the governing body and present their sides of the issue. The decision of the governing body is final.

 

CLICK HERE TO DOWNLOAD PRINTABLE VERSION OF THE RULES

CLICK HERE TO DOWNLOAD AND PRINT THE VENDOR APPLICATION