Farmers Market application

7 Glovers Lane, Westhampton Beach, NY 11978

www.westhamptonchamber.com   info@whbcc.org

 

WESTHAMPTON BEACH FARMERS’ MARKET

2020 VENDOR APPLICATION

 

Your Name________________________________________________________________

Farm/Business Name ________________________________________________________________

 

Street Address_____________________________________________________

 

Mailing Address (if different from above) __________________________________________________

 

Town_____________________State________ Zip_______________

 

Business Phone___________ Cellular Phone ___________________________

 

Email______________________________________   Is email a reliable way to reach you?  Yes    No

 

Website______________________________________________________________

Name a Secondary contact person for your business________________________________________

Contact information   Phone: _____________ Cellular Phone____________ Email_______________

 

­­Please check:  Returning Vendor from 2019  ________     New Vendor

Please note all new vendors must submit samples, returning vendors must only submit samples if they want to add additional items to be sold.

 

 

List ALL products you would like to sell: Use additional paper if necessary. Only approved products may be sold; you will receive a list of products that are approved if you are accepted into the market.

  • Fruits: specify_______________________________________________________________
  • Vegetables: specify_______________________________________________________________
  • Fish: specify_______________________________________________________________
  • Meat: specify_______________________________________________________________specify_______________________________________________________________
  • Honey: specify_______________________________________________________________
  • Baked goods: specify_______________________________________________________________
  • Nursery products: specify______________________________________________________________
  • Eggs_________________________________________________________________
  • Herbs: specify_______________________________________________________________________
  • Other:________________________________________________________________

 

Farm Inspections: 

The market manager reserves the right to do spot visits and farm inspections to assure that the products sold are in compliance with the market’s rules and regulations.

 

Production methods used:

o   Certified Organic.  Copy of current certificate must be placed on file with the market.

o   Non-certified organic.  My gross agricultural income from organic sales totals $5,000 or less annually and I comply with applicable organic production and handling requirements

o   Conventional

 Certificates/licenses required (please attach to this application):

  • Proof of general and product liability coverage in the amount of $1 million. The Village of Westhampton Beach and The Greater Westhampton Chamber of Commerce must be named as additional insured on the certificate. Your certificate must remain current and on file with the Greater Westhampton Chamber of Commerce.
  • Sales Tax Certificate, if you sell taxable items.
  • All appropriate permits for products being sold: i.e., food manager’s certificate, 20C Exemptions, farm winery permit, nursery license, shell fishing permits, dairy and meat permits, etc.

 

Fees:  Primary Space (10 x 10) $400.00 / Additional Spaces $400.00 each if received by March 1, 2020

Primary Space (10 x 10) $500.00 / Additional Spaces $500.00 each if received after March 1, 2020

Total spaces requested____________ Total due $ _______________

Check enclosed $ _________ payable to the Greater Westhampton Chamber of Commerce

 

   _____ Visa    _____ MasterCard    $________________

 

 Credit Card #: _________________________________Exp. Date ____ /____

     

  Authorized Signature:_____________________________ Date: _________

 

The 2020 Westhampton Beach Farmers’ Market season is May 16, 2020  through November  21,  2020

Market Hours: 9:00 AM – 1:00 PM / Set-up time for vendors: 8:00 AM – 8:45 AM

Season subject to change if the Village so requires.

 Vendors are expected to be present all dates, exceptions will be made for farmers whose crops come in later or end earlier than the market dates; frequent absences will result in loss of space

As a vendor at the Greater Westhampton Chamber of Commerce Westhampton Beach Farmers’ Market, I

  • Have read the Rules and Regulations of the Westhampton Beach Farmers’ Market and do agree to abide by all the rules and regulations.
  • Agree that prior to offering any products for sale, I will become familiar and comply with all applicable Suffolk County Department of Health codes and regulations as described in the vendor guidelines.
  • Verify that all information I have provided about my farm and products for sale is true and accurate.
  • Will cooperate with the Farmers’ Market Manager, Staff, and Chamber of Commerce Board of Directors.
  • Will not sublet or loan out my designated space.
  • Understand that individual product liability is my responsibility and thus release the Westhampton Beach Farmers’ Market, the Greater Westhampton Chamber of Commerce and its Board of Directors, Market Manager & staff, as well as the Village of Westhampton Beach from any and all liability due to my product(s) and services provided.
  • Understand that failure to comply with the Rules and Regulations of the Market could mean dismissal from the market.
  • Understand that the Westhampton Beach Farmer’s Market operates on limited funds. I also acknowledge that the Farmers’ Market’s beneficial purpose will be impossible to pursue if subjected to costly litigation.  I hereby agree that as a condition of my participation in the Westhampton Beach Farmers’ Market, I will NOT resort to litigation against the Farmers’ Market, its management or the Greater Westhampton Chamber of Commerce and its Board of Directors.  I will limit any claim I may have as a result of a decision by the Market management which results in a denial of a market acceptance, the denial of a product to sell, or wrongful suspension or termination from the Farmers’ Market, to a return of market fees incurred during our absence from the Market.  .

 

Signed____________________________________________________Date________

 

PLEASE SEND YOUR APPLICATION AND FEE TO THE ADDRESS BELOW.

 

ANY VENDORS WHO ARE NOT APPROVED BY THE BOARD WILL RECEIVE A FULL REFUND. ACCEPTED FEES ARE NON-REFUNDABLE. RETURN CHECK FEE IS $25 FOR INSUFFICIENT FUNDS.

 

Send to:         Greater Westhampton Chamber of Commerce

7 Glovers Lane, Westhampton Beach, New York 11978