Rules and Requirements for 2020 Gordon Werner Arts and Crafts Show
All work exhibited or offered for sale must be original, produced by the exhibiting artist and signed. Limited editions must be
appropriately numbered. Wearable art must be your original design and individually made. Artwork displayed may only be of the artistic
category in which you are applying.
The Show is held Rain or Shine. Artists must attend all days and hours of the show. In the event of inclement weather, the show will
proceed as scheduled. It will be at the sole discretion of the Greater Westhampton Chamber of Commerce (GWCOC) as to when to close the
show due to dangerous weather conditions. Weather is monitored by the GWCOC.
Vendors must remain set up for the entire duration of the show and not break down any displays without prior permission from the
GWCOC Board Member who is serving as Chair of the Art Show. Breaking down booths early is a disruption to both the event and your
neighboring artists and may result in your expulsion from the current show and reflect on your application to participate in future shows.
There will be approximately 60 tent spaces. There is only one artist per tent. No tent sharing is allowed.
Artist must provide a suitable and attractive display. All supports, racks, stands and covered tables for artwork must fit within their assigned 10 X 10 space. All exhibitors’ tents must be WHITE. Any tents that that are not white cannot be erected and exhibitor will forfeit his/her location without refund.
Exhibitors are responsible for keeping their display area neat and clean at all times. Boxes and packing materials must be hidden from view.
All safety precautions must be taken in setting up exhibits. Weights capable of securing tents during heavy winds must be attached to all
tents to prevent both personal injury and property damage. Artists are responsible for any tent contractors they may use. Electricity is not available, and generators are not allowed. Artists must maintain sufficient theft, damage and liability insurance to protect both them
and their artwork.
PROCEDURES FOR SET-UP, BREAK DOWN AND PARKING
Set-up begins no earlier than 2pm the day before the show starts. NO VEHICLES ARE PERMITTED ON THE VILLAGE GREEN.
After unloading, all vehicles must be parked in the Village Public Parking Lots.
Please follow Village Parking restrictions. All parking tickets are the full responsibility of the artists. The only times vans, automobiles, and hitch trailers belonging to artists will be permitted to park on the streets surrounding the art show is during Friday afternoon and Saturday morning set up, Saturday evening removal of artwork and Sunday evening break down of tents.
No overnight parking or camping is allowed in municipal or private lots or on the Great Lawn.
GREATER WESTHAMPTON CHAMBER OF COMMERCE
The Greater Westhampton Chamber of Commerce shall not be liable for any failure to perform or fulfill its contractual obligations
concerning this art show provided such failure is caused or furthered by closure of site locations due to any cause or causes beyond its
control, including but not limited to, acts of God, acts of nature, fire, flood, war, public disaster, strikes or labor difficulty, government enactment, regulations or order, or any other causes beyond its control.
The GWCOC reserves the right to reject or remove any and all works it may deem contrary to the show’s integrity and best interests, at its
Artists must remove all rubbish, including but not limited to packing boxes, tables, wood, packing materials, water bottles used for weights and newspapers.
The New York State Taxation Department requires artists to have a “Certificate of Authority”. Form DTF-17 is available at www.tax.ny.gov
If, for any reason, you are unable to attend the show, as a courtesy to fellow artists and the Show, please notify us immediately by telephone.
If an emergency arises during the Show and it becomes necessary for you to leave, you must notify a Show official before you dismantle.
The Greater Westhampton Chamber of Commerce does not assume liability for exhibits or artwork. The Art Show Committee reserves the
right to make all decisions concerning participation. There will be no rain dates or refunds if the show is cancelled.